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Reconcile ClassWallet payments from the vendor report

A 60-second screen recording of a real school doing exactly this — and the same 8 steps written out below, in the labels you'll see on screen.

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How to reconcile ClassWallet payments from the vendor report

  1. 1Open Billing and click the ClassWallet tab (Arizona schools only — the program pays by ACH, not through Stripe)
  2. 2Export the Payment Report as CSV from the ClassWallet vendor portal
  3. 3Choose the file on the "Upload the ClassWallet Payment Report" card and click Review report
  4. 4Read the summary line: rows found, total settled, how many are already recorded, and anything RETURNED
  5. 5Do not record a returned payment — the ACH was reversed after settlement; re-invoice the family instead
  6. 6For a "Settled, no student matched" row, pick the Student yourself (or fix the student ID on their award under Financial aid)
  7. 7On a matched row check Student, Invoice and Amount, then click Record payment — it stores the ClassWallet transaction ID against the invoice
  8. 8Re-upload a wider export any time: rows already recorded are recognized by transaction ID and never booked twice

Part of Financial aid, scholarships & ESA

Set the year's aid budget, take applications in the portal, decide them against a sliding scale, and let every award land on the invoice by itself — plus the ESA and scholarship paperwork states keep asking for.

All 27 videos in this group About this feature

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Track what the scholarship program still owes youAdmins
Export the ESA tuition worksheetAdmins
Work through the ESA compliance checklistAdmins
Print the tuition and fees disclosureAdmins

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