AdminsBilling

Reconcile ClassWallet payments from the vendor report

A 60-second screen recording of a real school doing exactly this — and the same 8 steps written out below, in the labels you'll see on screen.

Watch on YouTube

How to reconcile ClassWallet payments from the vendor report

1Open Billing and click the ClassWallet tab (Arizona schools only — the program pays by ACH, not through Stripe)
2Export the Payment Report as CSV from the ClassWallet vendor portal
3Choose the file on the "Upload the ClassWallet Payment Report" card and click Review report
4Read the summary line: rows found, total settled, how many are already recorded, and anything RETURNED
5Do not record a returned payment — the ACH was reversed after settlement; re-invoice the family instead
6For a "Settled, no student matched" row, pick the Student yourself (or fix the student ID on their award under Financial aid)
7On a matched row check Student, Invoice and Amount, then click Record payment — it stores the ClassWallet transaction ID against the invoice
8Re-upload a wider export any time: rows already recorded are recognised by transaction ID and never booked twice

Part of Financial aid, scholarships & ESA

Set the year's aid budget, take applications in the portal, decide them against a sliding scale, and let every award land on the invoice by itself — plus the ESA and scholarship paperwork states keep asking for.

All 21 videos in this group About this feature

Next in this group

Track what the scholarship program still owes youAdmins

Work through the ESA compliance checklistAdmins

Print the tuition and fees disclosureAdmins

Do it yourself in the live demo

Follow these steps in a real sandbox school — admin, teacher, family, and student views. Sample data resets daily.

Try the live demo Subscribe on YouTube