Management software for small private schools
Fill next year's seats. Never retype a family.
Put tour booking and your application on your website today. Accept a family, and their student record and parent portal are already there, ready for tuition, attendance and grades. Built for private schools of 2 to a few hundred students.
$50 a month covers your first 20 students. No setup fee, no sales call, cancel anytime.
We love the immediate response we get from the Pearspark team when we would like new features or we have new ideas about how to serve our teachers and families. … There is no other platform like it on the market. … It was so easy to start with Pearspark …
I love the interface. Very user friendly! This will make such a HUGE difference in how the school presents itself and the SIS system is absolutely beautiful!
Admissions season
From application to enrolled, without a second system.
Most schools book tours by email, take applications in one tool, run the year in another, and retype every family in between. In Pearspark the tour and the application are the front door: the family that tours in October is the record you take attendance on in August.
Families book a tour on your website
You set times once; families book a tour, or a phone call if they'd rather talk first, and get the confirmation and reminders. They move or cancel it themselves.
Your steps, in your order
Tour first or apply first: drag the steps into the order your school uses. The family who toured gets an application that already knows them, with your own questions and your fee paid by card.
Accept a family, and they're enrolled
One click creates the student record with every answer on it, invites the family to the portal and sends your registration-fee link.
Day one is already done
The family you accepted in October is on the roster in August, in the same system as grades, report cards and tuition. Nothing to move.
Before they're ready to visit
One line of code puts a small button on every page of your website. Families ask a question, book a call, book a tour or apply without leaving your site.
A question, answered at once
Your reply goes out the moment a family asks, with buttons to book a call, book a tour, or start an application that's already filled in.
A call, if they'd rather talk
Families pick a time on your site and you ring them. Or they tick "Call me" and say when suits.
Nobody left waiting
Anyone you haven't answered shows on your dashboard, and you get a note each weekday morning until someone answers.
Know which page works
Each family who asks, books or applies from your site has the page they used on their record, or the site that sent them, like Google or Instagram.
Your fees, your Stripe
Set an application fee, a registration fee, both or neither. Families pay by card and the money goes to your school's own Stripe account, like tuition. Cash or check? Mark it paid by hand.
Your current families count too
Open re-enrollment and each family answers in the portal: returning or not, and why. You see who has confirmed, who is leaving, and who hasn't answered.
Already on another system? Moving in is easy.
Each piece has its own importer. Students and guardians, transcripts, gradebooks, health records and financial aid awards all load from the spreadsheets you keep, with a preview before anything saves. Bring the roster first and take attendance that day.
Stuck on an export from your old system? support@pearspark.com will help you through it, free.
- 1Bring your spreadsheetsStudents, guardians, transcripts and gradebooks import from CSV, with a preview before anything saves.
- 2Take attendance the same dayClasses and rosters are live the moment the import lands.
- 3Invite families when you're readyEach parent gets their own login and a live view of their children.
Not open yet? Get the opening checklist.
A few quick questions, then everything to settle before your first day, fitted to your kind of school and your state. Free, by email, whether or not you use Pearspark.
What kind of school is it?
Everything your school needs, nothing it doesn't.
Grades in a spreadsheet, attendance in a binder, a separate library system, parents on email: that is where a small school loses its week. Here it is one system, at one price.
Run the day
Attendance in seconds on a color-coded calendar. Class schedules and rooms. A lesson planner that bumps lessons across breaks and prints a sub packet in one click.
Teach & report
Assignments and weighted grades that turn into report cards and transcripts on their own. Letter grades, standards or mastery, for one class or hundreds.
The whole campus
A real lending library with scan-to-checkout and ISBN auto-fill. Equipment and room booking. Allergy flags, medication logs and emergency cards every adult can see.
Families & money
A parent app on the family's home screen, with push notifications and messages. Online admissions, and tuition billing with sibling discounts through your own Stripe.
For your families
Give parents the view they keep asking for
Happy families are how small schools grow. Each parent sees their children's grades and attendance as they happen, from an app on their home screen, so fewer “how is she doing?” emails reach your inbox.
- A full record for each child, not a snapshot
- Grades they can filter by assignment type
- Attendance on a color-coded calendar
- Push notifications for grades, messages and absences
Your students' data, protected in writing
Families trust you with their children. We take their records just as seriously.
A records hold, even if your school closes
Included with every school. If yours ever closes, Pearspark keeps each student's transcript and attendance history, ready to release to families and receiving schools. Free while you're a customer; $15 a packet once the account has closed. Of the systems on our comparison pages, we have found no other that publishes one.
How records escrow worksNever used to train AI
We don't use your school's data to train AI models or share it with AI services. Section 5 of our privacy policy says so, and we'll sign that commitment for your board on request at support@pearspark.com.
One plan, with everything in it
Teachers and parents are always free and unlimited. Gradelink charges $275 to get set up; Sycamore's pricing page puts its onboarding minimum at $2,500. We charge nothing, because the importers do that job.
Volume pricing built in: students 21–100 at $2.50, then $2 to 300, $1.50 to 600, and $1 beyond.
- Attendance, gradebook & report cards
- Classes, scheduling & rooms
- Library & resource checkout
- Volunteer management & check-in
- Full parent & student portal
- Unlimited staff & parent accounts
Nothing charged today · No setup fees · Cancel anytime
Questions every school asks
Who can see our students' data?
Is our students' data used to train AI?
Can we start with just admissions this fall?
What happens when a family asks a question on our website?
Can we switch mid-year?
What if it's not for us?
More questions? Read the pricing FAQ →
Take next year's applications in the place your school will run.
$50 a month covers your first 20 students. No setup fee, no sales call, month to month. Your data is always yours.