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Who it's for

Pearspark for classical schools

Classical Christian school management software

Latin, logic and rhetoric to a standard families chose you for, in a school that adds a grade each fall. Pearspark keeps the record of all of it, from the kindergarten checklist to the senior transcript, with home days, chapel and state scholarships built in.
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A classical-school discussion in a wood-paneled classroom: a teacher listens as a student speaks, with older students seated around long tables of open hardbound books, a bust and a globe on the windowsill.

What a classical school gets, included

  • Admissions and re-enrollmentTours and the family interview booked from your website, a public application form, a checkpoint board, and re-enrollment every family answers in the portal.
  • Lesson plans with home daysTag each lesson campus or home, write the instructions for the mother or father beside your notes, and publish the week as one family checklist.
  • Gradebook, report cards by grade, transcriptsPost term grades once. Report cards are built per grade from ready-made parts, with the virtues on them, and transcripts add up credits, GPA and honors weighting.
  • Tuition, aid and state scholarshipsInvoices per family through your own Stripe account, sliding-scale aid, and ESA invoices and settlement imports for the state programs the school serves.
  • The parent appGrades, attendance, report cards, messages and the week's home-day work on the family phone, with push notifications.
  • Attendance, schedule and chapelAttendance in seconds on a color-coded calendar, a weekly schedule with chapel on it, and holy days entered once as calendar days.
  • Library, health and volunteersA lending library with scan-to-checkout, allergy flags and medication logs every adult can see, and volunteer check-in with clearance dates.
  • The board packEnrollment, attendance by grade, receivables and collections, and the admissions funnel, printed as one packet for the monthly board meeting.

Everything above is in the one price: $50 a month covers your first 20 students, a school of 100 pays $250 and one of 150 pays $350. Teachers and parents are always free, there is no setup fee, and nothing is held back for a bigger plan.

The 4-minute tour: records as rigorous as the curriculum. Real screens, no slides.

Sound familiar?

What classical schools live with today, and the part of Pearspark that answers each one.

Admissions lives in one person's head

Applications in email, interview notes on paper, and only the admissions director knows who's waiting on what.

With Pearspark: Every applicant sits on a checkpoint board, interviews dated and assigned, so anyone can see who is waiting on whom.

Every fall adds a grade the software didn't plan for

You opened with the grammar school and a gradebook was enough. Then the logic school needed quarters and credits, and the high school needs a transcript: each step a new tool, and every family retyped.

With Pearspark: One record per child from the kindergarten checklist to the senior transcript, and nothing to move to when the high school opens.

The transcript is the product, built by hand

Families chose you for the academic record, and it's assembled each spring from grade sheets and memory.

With Pearspark: Post term grades once and the transcript builds itself: every year, every course, credits and GPA, ready the day a college asks.

In short

Pearspark is school management software for classical Christian schools that grow a grade at a time. It runs the whole school on one record per child: an admissions pipeline with interviews and a public application form, attendance, lesson plans with home days for hybrid and four-day schedules, a gradebook that posts to report cards built per grade with the virtues on them, transcripts with GPA, credits and honors weighting, Bible and chapel on the schedule, tuition with state scholarship (ESA) invoices and reconciliation, a parent app, and a board pack. One published price covers all of it, and the school owns its records.

Admissions is a pipeline, not a pile

Every applicant family moves down a checkpoint board: applied, recommendation letter, interview scheduled, interview done, accepted, letter mailed, registration paid. You see at a glance who is waiting on you. Interviews get a date and named interviewers, and each interviewer sees theirs coming up on their own dashboard. Families book the tour and the interview themselves, in whatever order your school keeps.

More on admissions & enrollment

The application form is your website's

The application is a public link you put on your school's site, with your questions and sibling applications in one submission, and every family lands on the board automatically. A family who only has a question gets your reply at once, and you're reminded each weekday morning until someone answers. When they're accepted, one click turns the applicant into an enrolled student, and their mother and father get the portal.

More on admissions & enrollment

The subject list starts classical

Choose Classical at setup and Grammar, Latin, Bible, History and Logic are already on the subject list beside Math, Reading, Writing and Science. The classical virtues (Attentiveness, Diligence, Respect, Responsibility, Orderliness, Self-Control) are offered as the work-habits rows on the report card, under whatever heading your school gives them. Years, grading terms and real grade scales sit under every record, so when someone asks what an A− meant in 2026, it's written down.

Home days, for the hybrid and four-day week

If your logic school meets Monday and Wednesday and the family teaches the days between, the planner speaks that language. Tag a lesson campus or home, write the instructions for the mother or father beside your private notes, and publish the week. Each family gets one email and one checklist for all their children, ticks the work off as it happens, and flags what didn't land; Monday's reteach list is waiting on the Home Days dashboard. Attendance only expects a sheet on the days a class meets.

More on lesson planner

A report card for each stage of the school

The gradebook is a grid that autosaves, with categories and weights per class. At quarter's end, post term grades: review each student's mark, adjust where your judgment says so, and it's on the record. Then the report card is built per grade from ready-made parts: a skills checklist for the youngest, letter grades by quarter in the middle years, the virtues, a grading key, a message from the school and signature lines. The kindergarten card need not look like the upper school's. Print a whole class in one job, or post them to the portal.

More on gradebook, report cards & transcripts

The transcript is the product

Every year, every course, Latin included: credits earned, accumulating on their own, ready the day a college or receiving school asks. GPA computes in whichever credit mode you use, honors weighting prints beside the plain figure with a line saying how it was weighted, graduation requirements are written per subject and every student is measured against them, and credit from another school prints under the school that gave it.

More on gradebook, report cards & transcripts

Chapel, Bible, and the calendar you actually keep

Most classical schools are Christian schools, and nothing here assumes otherwise. Bible, theology and doctrine are courses like any other: on the weekly schedule, on the report card, on the transcript with credits beside Latin. Chapel sits on the schedule too. Holy days and the days you close for them are entered once as school calendar days, and the planner, the rotation and attendance all follow that one entry. The conduct section of the report card is yours to name and to define, and the behavior ladder follows your handbook rather than a built-in one. Report cards and transcripts carry your school's own name and logo.

State scholarships, reconciled

In a scholarship state most of your families pay with the program, and the paperwork is the office's. An ESA or scholarship award is recorded as third-party money, so the invoice stays whole and the family sees what the program is expected to pay. Each child gets a per-student ESA invoice with grade level and dates of service. Download the payment report from ClassWallet, Odyssey or Step Up and upload it: the preview shows which invoices it pays before anything posts. Verification letters print per child when the program asks.

More on financial aid, scholarships & esa

What the board asks each month

Enrollment against last year and by grade, attendance by grade, what families owe and have paid, and the admissions funnel: four pages printed as one board pack, each with a spreadsheet to download. The same reports hub answers the accreditor's questions and the state's, from attendance history to the scholarship worksheet.

History comes with you, and transfers leave cleanly

Already have years of paper records? Past academic history imports from a spreadsheet with a preview first, so transcripts are complete from the first year, not from the year you joined. When a family moves on, a records packet of transcript, attendance and health records prints as one bundle for the receiving school. And if the school ever closes, records escrow keeps every transcript retrievable by families and receiving schools.

More on records, roles & compliance

New head of school? Moving in takes a weekend

A new head inherits the last one's system and owns nothing in it. Each part of Pearspark has its own importer: students and families, past transcripts, gradebooks, health records and aid awards all load from the spreadsheets you keep, with ready-made mappings for exports from FACTS, Gradelink, Sycamore and others, and a preview before anything saves. Bring the roster first and take attendance that day. Stuck on an export? support@pearspark.com helps you through it, free.

Watch it work, one task at a time

Real screen recordings of the tasks classical schools run every day.
All how-to videos
Set up the public online application formAdmins
Schedule an applicant interview and assign interviewersAdmins
Set up Home Days for a hybrid scheduleAdmins
Lock term grades for report cardsTeachers
Print report cards for a whole classAdmins
Print transcripts for a whole grade at onceAdmins
Reconcile ClassWallet payments from the vendor reportAdmins
Build the board packAdmins
Import past academic history from CSVAdmins

Weighing it against something else?

If one of these is on your list too, read the comparison. Every claim is sourced, and pricing was last checked in September 2026. Or start from the ranked view: the best systems for classical schools.
All comparisons

We love the immediate response we get from the Pearspark team when we would like new features or we have new ideas about how to serve our teachers and families. … There is no other platform like it on the market. … It was so easy to start with Pearspark …

Jenny Clark, co-founder of Redeemer Classical, a hybrid classical school in Phoenix

Common questions

We're a classical Christian school. Does anything have to be worked around?
Not that we have found, and it is worth saying plainly, because most classical schools are Christian schools. Bible and theology are courses like any other: scheduled, graded, credited, printed on the transcript. Chapel days and holy days are calendar entries the planner and the rotation respect, entered once. The conduct or character section of the report card carries your name for it and your own definitions of each level, and the discipline ladder is the one in your handbook. What Pearspark does not do is the church side of a church school: no giving or tithing records, no parish membership, no fundraising or donor CRM.
We add a grade every year. Will we outgrow it?
Not by adding grades. The kindergarten checklist, letter grades in the logic school, and credits, GPA and transcripts in the rhetoric school all run in the same system on the same child's record. The price follows your enrollment on one published scale ($150 a month at 60 students, $350 at 150) and no part is held back for a bigger plan. Pearspark is built for schools of 20 to a few hundred students; past that, a school usually wants a business office's tools, which we do not sell.
Can transcripts include our full course catalog, Latin, logic and rhetoric?
Yes. Courses are whatever you teach; transcripts list every year and course with credits and GPA, print honors weighting beside the unweighted figure, and print cleanly to PDF from the browser.
We grade on our own scale. Can Pearspark match it?
Grade scales are school-defined and versioned by year, so every posted mark is backed by the scale that was in force. Standards-based grading is also built in if lower-school skills reporting uses E/S/N or a 1–4 scale, and a class can grade traditionally, by standards, or both.
Our families pay with Arizona's ESA or Utah Fits All. Does Pearspark handle that?
Yes. The award is recorded as third-party money rather than a discount, so the invoice total stays whole and the family can see what the program is expected to cover. Each child gets a per-student ESA invoice with grade level and dates of service, the payment report from ClassWallet or Odyssey imports with a preview, and verification letters print per child. The same works for the other state programs Pearspark serves.
We meet in a church and share the building. Does that matter?
Nothing in Pearspark assumes you own the building. Rooms are whatever you name them and can be booked for the days you have them, the calendar closes for the days the church needs the space, and chapel sits on the weekly schedule like any class. Volunteer check-in, with clearance dates, is there for the parents who run the lunch line and the library.
Can we import a decade of existing transcripts?
Historical academic records import from CSV with a dry-run preview (years, courses, grades, and credits), so transcripts are complete from the first year on Pearspark.

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