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Admissions & enrollment

From a family's first question to next year's re-enrollment — every door on your own website, your steps in your own order, and nothing retyped.
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app.pearspark.com
Admissions
Pipeline · 2 active applications
Applied
Interview
Enrolled
Harper WellsGrade 3 · sibling enrolled
Eli TorresGrade 6 · tour booked
Enrolled — student created, application saved, welcome email sent

In short

Pearspark covers the full enrollment lifecycle, from a family's first question to next year's re-enrollment: instant replies, phone calls and tours booked from your own website, a reminder when a question goes unanswered, an admissions path in your own order, an online application, one-click enrollment that keeps every answer, and an undo-able year rollover.

A real application form on your website, today

Enable the public application page, add your own custom questions, and share the link — or put the form on your own site with the WordPress plugin, the Wix custom element, or one pasted snippet for Squarespace, Webflow and the rest. Families apply online; applications land in a pipeline with stages, interview scheduling, and decision tracking — no PDF forms, no email attachments.

Sample data
The admissions pipeline in Pearspark: five applicants, each with the family's contact details, a stage such as Applied or Interviewed, and a progress bar naming the next step, like awaiting rec letter. Names are sample data.
Every applicant in one list, with their stage and the step they're waiting on.

On your website in one line

Paste one line into your site's footer and a small button sits in the corner of every page. It lists your open doors (ask a question, book a call, book a tour, apply), and each opens over the page, so the family never leaves your site. There are also buttons for each door in your school colour, and one link for your Instagram bio, Google profile or a flyer's QR code. When you open or close a door, the floating button and the one link follow on their own.

For the family who isn't ready to visit

Not every family wants a tour first. They can book a phone call at a time you set, and you ring them. Or they ask for information and hear back at once: your own reply, the one link you want them to read, and buttons for a call, a tour or the application, which comes already filled in with what they typed. A family can also tick "Call me" and say when suits.

Nobody waits on you, and you know which page worked

A family who asks is marked waiting until you answer. Mark it answered after a call or an email, or send a link to book. Anyone still waiting shows on your admissions list and your dashboard, and your school admins get one note each weekday morning listing them. When a family uses one of your forms, their record also says where they came from: the page of your website they used, and the site before it, like Google or Instagram. One table counts families, applications and enrollments by page.

Tours families book themselves

Set your tour times once, and families pick one on your website — the hosted page or an embed in your colors — with no account and no back-and-forth email. They get a confirmation with a calendar file, a reminder the day before and two hours before, and a link to move or cancel the visit themselves. A full time can keep a waitlist: when a seat frees, the first family waiting is booked and told. After the visit, you tap Came, and the family gets a thank-you with the next step, such as an application with their details already filled in.

Your admissions path, in your own order

Some schools tour first, some after the application, and some fold the tour and the interview into one visit. Drag the steps — tours, open houses, shadow days, interviews, the application and the decision — into the order your school uses. Where a visit sits decides who can book it: anyone from your website, applicants from a link after they apply, or families you've accepted. Each family's progress bar follows your path, so the list shows who toured, who applied and who is waiting on you.

Applicant to student in one click

Enrolling an applicant creates the student record, preserves their application answers on the profile ("From the application"), and sends the family a welcome email with their portal sign-up link. Nothing gets retyped and nothing gets lost.

Application and registration fees, collected with the form

Set an application fee — per family or per student — and it's paid by card right after the form is submitted. Set a registration fee and acceptance sends the family a secure payment link. Both go to your school's own Stripe account, just like tuition; families who pay by cash or check get marked paid by hand in the same ledger.

Re-enrollment without the spreadsheet

Open re-enrollment for the coming year and every family confirms — returning or not, with a reason — right in the portal, signature included. The attrition dashboard shows who's confirmed, who's leaving and why, and who hasn't answered, with one-click reminders to the stragglers.

Sample data
Next year's re-enrollment panel: counts of families returning, not returning and not yet answered, the deadline, one family's form answers, the family who is leaving and why, and a button to email reminders to everyone who hasn't answered. Names are sample data.
Re-enrollment for next year: who's coming back, who's leaving and why, and one button to remind the rest.

The year rollover that doesn't eat your data

August's scariest button is safe here: the rollover wizard previews every promotion, graduation, and retention before anything happens, copies your term structure and classes (with schedules, co-teachers, and curriculum units) into the new year, and journals the whole thing — one click undoes it completely, and undo refuses to run once real grades exist in the new year.

What's included

  • Public online application with school-defined custom fields
  • Floating button, website buttons and one link for bios and flyers
  • Instant reply to information requests, with your link and next steps
  • Phone calls families book, marked Talked or No answer
  • A weekday-morning reminder while any family waits on your reply
  • Which page of your website, or which site, each family came from
  • Tour booking on your website: hosted page or embed, no family account
  • Confirmation with calendar file, reminders, and a move-or-cancel link
  • Tour waitlist that books the first family waiting when a place frees
  • Drag-and-drop admissions path: tour first, apply first, or one combined visit
  • Tours today on the dashboard, with one-tap Came and No-show
  • Pipeline stages, interview scheduling, decision tracking
  • Application fee (per family or per student) paid by card at submit
  • Registration fee collected by secure link at acceptance
  • Cash/check fee payments tracked in the same ledger
  • One-click enroll: student record + preserved application answers
  • Automatic welcome email with portal sign-up link
  • Continuous re-enrollment: portal confirm/decline with signature
  • Attrition dashboard with reasons and one-click reminders
  • Year rollover wizard: preview diff, grade-ladder promotion, undo
  • Classes, schedules, and curriculum units carry into the new year

All of it is part of the one price: $50 a month including 20 students, then $2.50 a student, stepping down as you grow (see the bands). Nothing on this page is a paid add-on.

See it done in 60 seconds

All 14 videos

Real screen recordings, one task a minute.

Set up the public online application formAdmins
Apply to a school through the public application formFamilies
Add an applicant and enroll them as a studentAdmins
Import applicants from CSVAdmins
Schedule an applicant interview and assign interviewersAdmins
Open re-enrollment and chase responsesAdmins

Common questions

Can families apply without creating an account first?
Yes — the application page is public. Accounts come later: when you enroll an applicant, the family gets a portal invitation automatically.
Can families book a tour before they apply?
Yes, or after — you choose by where the visit sits on your admissions path. Before the application, anyone can book it from your website. After it, only applicants can, from the link in the email they get when they apply. A tour and an interview can also be one visit, and coming to it ticks both.
Can a family ask for a call instead of a tour?
Yes, two ways. Add a phone call to your admissions path and families book a time on your website, like a tour, and give the number to ring. Or they tick "Call me" on the information form and say when suits; you get an email and a push saying who to call.
Will we know if a family's question goes unanswered?
Yes. Every family who asks is marked waiting until you answer: mark it answered after a call or an email, or send them a link to book. Anyone still waiting shows on your dashboard, in red once it's from before today, and your school admins get one note each weekday morning listing them.
Can we see which page of our website families come from?
Yes. When a family asks, books or applies, their record says which page of your website the form was on and the site before it (Google, Instagram, or a link you tagged). One table counts families, applications and enrollments by page, so you can see which page does the work. Only the address is kept, never a search.
What happens when a tour is full?
Turn on the waitlist for that visit and families can join it. When someone cancels or moves, the first family waiting is booked and emailed. Nobody is booked in after the time has closed to bookings, and you can still book a waiting family in over the limit yourself.
What if the year rollover goes wrong?
It previews everything first and journals what it does, so one click restores the school exactly as it was. The undo deliberately refuses to run once grades or attendance exist in the new year — it protects data in both directions.
How does re-enrollment work for the following year?
You open a window for the coming year (with an optional deadline). Each family sees a banner in the portal and confirms returning or not-returning with a typed signature; declines ask for a reason. Your dashboard tracks confirmed, leaving, and no-answer — and the rollover marks non-returning students automatically.

Comparing this with what you use now

Admissions & enrollment is part of the argument in these comparisons. Each one is sourced, last reviewed September 2026, and says plainly where the other system is the better choice.

Guides that cover this

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