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Pearspark for homeschool co-ops

Homeschool co-op management software

A co-op runs on goodwill and group texts — until it's forty families, a lending library in someone's garage, and a spreadsheet nobody can edit.
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At a homeschool co-op in a family room, a father shows children seedlings growing in glass jars while a mother reads with two other children at a second table.
The 3-minute tour: run co-op day like clockwork. Real screens, no slides.

Sound familiar?

What homeschool co-ops live with today, and the part of Pearspark that answers each one.

The group text is the operating system

Who has the microscope book, who's teaching Friday, whose dues are late — it all lives in threads, and every answer scrolls away.

With Pearspark: Books, dues, plans and volunteer slots each have a place families can read for themselves, so the thread stops being the record.

Not everyone needs the keys to everything

The treasurer shouldn't need the keys to the whole system to send invoices, and the librarian doesn't need to see billing.

With Pearspark: Access is per-role and per-person: the treasurer gets billing, the librarian gets the library, and nobody needs full admin rights to do one job.

The library is a garage

Hundreds of donated books and kits, lent on memory. Three families are promised the same microscope for the same week.

With Pearspark: Barcode labels and scan-to-checkout, holds families place from home, and dated reservations for the kits — so nothing is promised twice.

In short

Pearspark runs a homeschool co-op end to end: lesson plans that cover both meeting days and the home days between, a lending library with barcode checkout and holds families place from home, shared equipment reserved with dates, volunteer check-in with clearance tracking, dues billing with online payment, and one portal login per parent, covering every child — at one published price.

Plan co-op day — and the days between

Classes meet on co-op day; the learning continues at home the rest of the week. The planner holds both: meeting-day lessons, and Home Day plans with family checklists — what to do, how long it takes, what to have out on the table. Families check work off and can flag anything that didn't land; the teacher sees it all on one dashboard.

More on lesson planner

Share plans with anyone

Co-ops answer to more people than a principal — a board, a co-op partner, a homeschool evaluator. One click creates a read-only link to a class's plans. No account needed to view it, and you can kill the link any time.

More on lesson planner

The garage library, organized

Give every book a barcode label and co-op day checkout becomes: scan, pick the family, done. Families browse the catalog from home and place holds before co-op day, so the book is waiting at the checkout table — not promised to three families at once.

More on library & resources

Kits and equipment, reserved

Microscope kits, sports gear, the laminator everyone fights over — families and teachers reserve them with dates, and the calendar keeps the peace.

More on library & resources

Volunteers at the door

Somebody has to know who's cleared and who's in the building. Track clearances and expiration dates, then check volunteers in and out at the door — every visit logged with times.

More on volunteers & service hours

Dues without the awkward emails

Supply fees and family dues: put each family on a plan, run billing monthly or by term, and let reminders chase the stragglers instead of you. Connect Stripe and the money lands in the co-op's account.

More on tuition & billing

Light enough for volunteer staff

Access is per-role and per-person — the treasurer sees billing, the librarian sees the library, and nobody has to be trusted with everything to help with something. Each parent gets one portal login for every child's classes, plans, books, invoices, and announcements.

More on parent & student portal

Watch it work, 60 seconds a task

Real screen recordings of the tasks homeschool co-ops run every day.
All how-to videos
Share lesson plans with a read-only linkTeachers
Add a book and print barcode labelsAdmins
Place a hold on a library bookFamilies
Reserve school equipment or a resource for specific datesFamilies
Add a volunteer and run check-inAdmins
Create a tuition plan and add studentsAdmins

Weighing it against something else?

If one of these is on your list too, read the comparison. Every claim is sourced, pricing was last checked in September 2026, and each page says plainly when the other system is the better choice. Or start from the ranked view: the best systems for homeschool co-ops.
All comparisons

Common questions

We're all volunteers. Who ends up running this?
Roles keep it split: the treasurer gets billing, the librarian gets the library, teachers get their classes. Custom roles and per-person access overrides mean nobody needs full admin rights to do their one job.
Can families see plans for the days between meetings?
Yes — that's the Home Days feature. Teachers write family checklists with time estimates and materials, publish the week in one click, and families check items off (or flag what didn't land) from their portal.
We charge dues per family, not tuition per student. Does billing fit?
Plans are flexible: bill monthly or by term, at whatever amount fits each family. Invoices go to the family's billing contact, they pay online through Stripe, and reminders go out automatically.

Also built for

Try it in your own school

Every task is on video, one minute each, and there's no sales call. Then start yours at $50 a month including 20 students.

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