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AdminsVolunteers
Add a volunteer and run check-in
A screen recording of Pearspark doing exactly this in a sample school, and the same 8 steps written out below in the labels you'll see on screen.
How to add a volunteer and run check-in
- 1Click Volunteers under People in the sidebar (lands on the Check-in desk tab; the roster, teams, schedule and log are the other tabs)
- 2Click the "All volunteers" tab, then click Add volunteer
- 3Fill in First name and Last name, then optionally Email and Phone, plus the fingerprint clearance box: Clearance status (Not on file, Pending, Cleared, Expired), Expires date, and Clearance card number — Pearspark records the card, never fingerprints
- 4Click Add volunteer — or use "Add from parents" to copy a parent's name, email and phone from the family record onto the roster. A card within 60 days of expiring shows an Expires badge; a lapsed card reads Expired
- 5Back on the Check-in desk, type the volunteer's name in "Check in a volunteer" — matches appear as you type, each with its clearance badge
- 6Click Check in on their result (they appear under "On campus now" with an arrival time). A volunteer whose card is Expired or Not on file shows "Check in anyway…" and asks you to confirm
- 7Click Check out under "On campus now" when they leave ("Check out all…" closes everyone at the end of the day)
- 8Review completed visits on the Check-in log tab — Date, In, Out, Duration and Checked in by — and use "Export hours CSV" for the hours report
Part of Volunteers & service hours
Post the jobs a term actually needs, let families claim a spot or answer a direct request, keep fingerprint clearances current, and hand the board an hours report at year end.
Next in this group
Do it in your own school
Everything in this video is in every plan. Your first 30 days are free, with no setup fee and no sales call.