All videos
AdminsUsers & Access
Add a staff user and scope their access
A screen recording of Pearspark doing exactly this in a sample school, and the same 6 steps written out below in the labels you'll see on screen.
How to add a staff user and scope their access
- 1Click Users under Administration in the sidebar — the page is titled "Users & Access" and its "Can see" column says in words what each person can see
- 2Click Add user, enter Email, First name and Last name, choose a Base role (School Admin, Teacher, or Staff — Staff starts with no access), and click Add user. The email is where the sign-in invitation goes; sending it is a separate Invite button
- 3Open the actions menu (the ⋯ at the end of the person's row) and click Caseload — the dialog is "Record caseload" — tick the grade levels they cover, then click Save caseload. The Can see column updates (individual students are assigned from each student's own page)
- 4To grant or remove individual permissions beyond their role, open that menu again and click Access
- 5In the "Access override" dialog tick or untick permissions (for example Contact details & guardians, Attendance) and click Save access — a Customized badge appears beside their role
- 6Use Edit in the same row menu to change name, email, or role later
Part of School setup & the year cycle
Configure the school once — branding, years and terms, classes, staff, roles — then let the June rollover wizard carry it all into the new year.
Next in this group
Do it in your own school
Everything in this video is in every plan. Your first 30 days are free, with no setup fee and no sales call.