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AdminsTeachers
Keep a teacher's clearance card and personnel documents
A screen recording of Pearspark doing exactly this in a sample school, and the same 7 steps written out below in the labels you'll see on screen.
How to keep a teacher's clearance card and personnel documents
- 1In the sidebar under People, click Teachers, then open the teacher.
- 2Scroll to the Documents card — the header notes "kept encrypted · staff who manage teachers only".
- 3Under Fingerprint clearance card, click Attach card. The dialog "Attach fingerprint-clearance card — <name>" opens.
- 4Choose the scan under Card, type the Card number, and set Expires. Click Attach.
- 5The badge now shows the clearance state and when it expires — "On file", then "Expires soon" with the days left from 60 days before it lapses, and "Expired" after.
- 6Under Other documents, click Add document. In "Add a document — <name>", pick a Kind — Certification / license, Doctor's note, Time-off request, or Other document.
- 7Attach the Document, add a Label (e.g. "Jury duty Mar 4–6") and an Expires date if it lapses, then click Add.
Part of Staff, time clock & substitutes
Staff clock in and out and ask for time off; you fix a punch, send the pay period to payroll, keep each teacher's clearance on file, and say who covers a class.
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