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AdminsVolunteers
Require a background clearance before volunteers sign up
A screen recording of Pearspark doing exactly this in a sample school, and the same 7 steps written out below in the labels you'll see on screen.
How to require a background clearance before volunteers sign up
- 1Click Settings under Administration in the sidebar, then the Volunteers tab
- 2Under "Clearance before signing up", choose Not required (only warns you), For some positions (only positions you mark), or For every position (nobody signs up until a current clearance is on file), and click Save
- 3For some positions, click Volunteers under People and open the Teams & positions tab
- 4Click the shield beside a position, for example Chaperone, to make it require clearance; a filled shield means required, and clicking it again stops requiring it
- 5In the family portal, a gated spot tells the parent to bring their card to the school office in place of a Sign up button; ungated spots keep their Sign up button
- 6On an event, Ask skips anyone without a current clearance and names them, and the emailed Accept link holds the same rule
- 7Click Volunteers, open the All volunteers tab, open the menu on the volunteer's row and click Edit; set Clearance status to Cleared and Expires to a date that has not passed, then click Save; they can now sign up
Part of Volunteers & service hours
Post the jobs a term actually needs, let families claim a spot or answer a direct request, keep fingerprint clearances current, and hand the board an hours report at year end.
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Do it in your own school
Everything in this video is in every plan. Your first 30 days are free, with no setup fee and no sales call.