AdminsCalendar

Take a head count for an event and bill the families going

A screen recording of Pearspark doing exactly this in a sample school, and the same 7 steps written out below in the labels you'll see on screen.

How to take a head count for an event and bill the families going

1Click Calendar under Communication in the sidebar and click the day the event is on.
2In the day panel, click RSVPs on the event to open its page.
3Click Add a price in the page header. Fill in Who this is for (Student, Adult, Chaperone) and Price each, then click Add price. Add a row for each different price.
4Watch the Who is coming section fill up as families answer from the portal — it shows how many of each price they picked.
5Click Assess this fee to the families going. Confirm, and each family gets an invoice for their own head count.
6Read the lines underneath: families who answered before there was a price have to be asked again, families who changed their numbers after being billed are listed with both figures, and a family who withdrew after being billed keeps its invoice until someone waives it.
7When more families answer later, click Bill the 3 families not yet billed to charge only the newcomers.

A tap per kid on attendance, bell periods and breaks behind the schedule, and one school calendar every family and student sees in their portal.

Everything in this video is in every plan. Your first 30 days are free, with no setup fee and no sales call.