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AdminsTuition
Record a payment on an invoice
A 60-second screen recording of Pearspark doing exactly this in a sample school, and the same 6 steps written out below in the labels you'll see on screen.
How to record a payment on an invoice
- 1Click Billing under Administration in the sidebar and open the invoice
- 2Click Record payment — the dialog is titled "Record a payment"
- 3Enter the Amount ($) (the remaining balance is shown), the Method, Paid by (family, or an ESA/scholarship by name), an optional Reference, and Received on
- 4Click Record payment — the invoice status updates automatically
- 5For an overdue invoice, click Send reminder then Send reminder to email the billing contact (reminders also go out automatically each week, up to three)
- 6Made in error with no payments yet? Click Void, then Void invoice
Part of Tuition & billing
Put each family on a plan, run billing once a month, and let Stripe and automatic reminders do the collecting — families pay right in the portal.
Next in this group
Do it in your own school
Everything in this video is in every plan. Your first 30 days are free, with no setup fee and no sales call.