AdminsBilling

Assess a fee to a class, grade, or group of students

A screen recording of Pearspark doing exactly this in a sample school, and the same 7 steps written out below in the labels you'll see on screen.

How to assess a fee to a class, grade, or group of students

1Click Billing under Administration in the sidebar, then the Fees tab (assessment batches on top, your fee catalog below)
2Click "Assess a fee"
3Pick a Fee type from your catalog — it fills in "What is this for?", the amount and the category — or leave "Ad-hoc fee…" for a one-off
4Edit "What is this for?" (each family reads it on their invoice), the "Amount per student ($)" (this batch only; the catalog default is unchanged) and the Due date (two weeks out by default)
5Under "Who gets billed?", choose "A class", "A grade level", "Whole school", or "Selected students" and search to add children by name. A panel under the form shows how many families and students it reaches and the total
6Click "Bill families" — one batch is created, each family gets one invoice (siblings as separate lines) and is emailed right away
7Track the batch in the Assessment batches table: the Collection column shows what has come in, out of what you billed, and how many are still unpaid; click the fee name to see it family by family

Put each family on a plan, run billing once a month, and let Stripe and automatic reminders do the collecting — families pay right in the portal.

Everything in this video is in every plan. Your first 30 days are free, with no setup fee and no sales call.